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How Nestoo builds and runs your office, stage by stage

Nestoo Worksphere sets up your office in four phases: find, design, build and manage. You make the decisions and we do the work, from finding a building in the Bengaluru locality you choose to running the office. Building starts only after you sign the agreement and approve the layout.

It works the same way for a shared office and an entire office, because every Nestoo office is built to suit.

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Phase 1

Find: your requirements, a shortlist and a proposal

We turn what your team needs into a shortlist of buildings, then a proposal for the one you choose.

Stage 1: your requirements

It starts with a conversation about your team, not a brochure of centres.

We do

  • Talk through your requirements with you
  • Help you work out how many cabins and meeting rooms you need
  • Help you choose between our two offices:

What to prepare

  • Headcount now, and in 12–24 months (how much space you need)
  • Preferred localities, or where most of your team lives (choosing a location)
  • Workstations, cabins, meeting rooms and any special rooms
  • Must-haves, such as 24x7 access, your branding, or car and two-wheeler parking (subject to the building’s parking allocation)
  • An approximate monthly budget, if you have one
  • Your move-in date, and any date you must move by

Don’t have every answer yet? Share what you know.

Your requirements

Illustrative sample

Office
Private Office Space
Team
about 24 people now, 40 in 12–24 months
Where
East, South · near Indiranagar metro
When
in 1–3 months
Extras
server room, 24x7 access
The quote form builds this summary as you answer.

Stage 2: the shortlist

We search your localities and come back with a shortlist of buildings that can hold your office.

We do

  • Look for buildings in your preferred localities
  • Share the shortlist and the trade-offs of each option

You do

  • Tell us what works in each option, and what doesn’t
  • Tell us who needs to approve the choice
  • Before you choose, ask for the building’s approvals in writing and take professional advice where needed: what to check in any building

Stage 3: proposal and agreement

We prepare a proposal for the building and office you choose, and you sign only when you’re happy with it.

We do

  • Prepare your proposal: the space and how it will be planned, the fee and what it covers, the terms and a timeline
  • Revise it with you

You do

  • Review it with whoever signs for your company
  • Ask us about anything that isn’t clear
  • Sign the agreement when you’re happy

See what your proposal sets out.

Ready to share your requirements?

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Phase 2

Design: a layout planned around your team

We draw the layout from how your team works, and you sign it off before building starts.

Stage 4: your layout

For a shared office we plan your team’s own office; for an entire office, every room.

We do

  • Prepare a layout plan
  • Plan workstations, cabins and meeting rooms
  • Plan power, network points and air conditioning around the layout
  • Build in your branding and any rooms you’ve asked for
  • Revise the layout with you

You do

  • Tell us how your teams work and who sits together
  • Tell us who needs a cabin, and what your IT needs are
  • Share your brand guidelines, if you’d like your branding in the office
  • Sign off the final layout before building starts

How many rounds of changes are included is set out in your proposal.

A layout planned for one team A floor plan being drawn: workstations grouped into two teams, two cabins, a meeting room and a pantry, with dimension lines and marks where power and network points will go. Illustration only.
Illustration only. Your layout is planned around your requirements and the building we find.

Phase 3

Build: fit-out, then handover

We manage the fit-out on site, then walk you through the finished office before your team moves in.

Stage 5: fit-out

Interiors, electrical work, air conditioning, network cabling and furniture: we coordinate the contractors so you don’t have to.

We do

  • Coordinate the contractors and manage the work on site
  • Coordinate with building management
  • Check quality as the work goes on
  • Keep you updated

You do

  • Name one person who can make quick decisions
  • Raise changes early, because late changes can affect time and cost
  • Tell us about equipment you’ll bring, such as servers

Stage 6: move-in and handover

Before your team arrives, we walk through the finished office with you and put right any snags.

We do

  • Walk through the finished office with you
  • Put right any snags
  • Set up access control and internet for your team
  • Introduce your point of contact and show you how to raise requests

You do

  • Send us the list of people who need access
  • Confirm your move-in date
  • Do a final walk-through and sign off

Phase 4 · How we run your office

How do we run your office after you move in?

Nestoo runs your office day to day, so your team deals with us for its upkeep, not with a list of separate vendors. In a shared office, that includes the shared areas.

Stage 7: running your office

Nestoo handles

  • Housekeeping and daily upkeep
  • Security and access control
  • Maintenance and repairs of the office and its furniture
  • Power backup and air conditioning
  • High-speed internet, and IT support for network and everyday issues
  • Upkeep of the pantry and cafeteria area
  • Coordination with building management and vendors
  • Parking, subject to the building’s parking allocation

You handle

  • Your team and your work
  • Telling us when something needs attention
  • Telling us early about changes in headcount
  • The monthly fee, as agreed

Set out in your proposal: office hours and after-hours access, how your team raises requests, and what your fee covers.

Everything that comes as standard

What decides how long your office takes?

How long your office takes depends mainly on its size, how ready the building is and how much is built specially for you.

  • Size

    More space means more to design, build, furnish and check before move-in.

  • How ready the building is

    A bare-shell floor needs almost everything built. A warm-shell or previously fitted-out floor needs less.

  • How much is customised

    Standard layouts and finishes are quicker to build than custom designs, made-to-order furniture or branding throughout.

  • Special rooms

    A server room, extra power or a wellness room each add planning and building work.

  • Approvals

    Fit-out plans need the building owner’s approval. Planning for it early helps avoid delays.

  • Decisions and changes

    Quick sign-offs keep work moving. Changes after the layout is approved can add time.

Your timeline is set out in your proposal. If you have a fixed date, such as the end of your current lease, tell us at the start.

Our fit-out guide compares published market timelines.

Questions about the process

These cover timing, preparation, design changes, office hours, outages and who to contact once you’ve moved in.

How long does it take to set up an office with Nestoo?

There’s no standard timeline, because each office is built to order. It depends mostly on the office’s size, the state of the building and how much is customised (see all six factors). Your timeline comes with your proposal, before you sign. If you have a fixed date, such as the end of a lease, tell us at the start. Published market timelines are in our fit-out guide.

What should we prepare before we get in touch?

Less than you might think. Four answers are enough to start: what kind of office you need, roughly how many people, where, and when you’d like to move in. Cabins, meeting rooms, special rooms and budget can follow later. If you’d like to be thorough, work through what to prepare in Stage 1.

How much say do we have in the design, and can we change it later?

You shape the layout. You tell us how your teams work, we plan around it and revise the plan with you, and you sign it off before building starts. Changes are easiest before sign-off; once building has started, a change can affect time and cost. How many rounds of changes are included, and how later changes are handled and priced, are agreed with you at the proposal stage.

Who do we contact once we’ve moved in?

Nestoo. We run the office after you move in, so housekeeping, security, maintenance and IT support all come through us. At handover we introduce your point of contact and show your team how to raise requests. How requests reach us, and when they’re covered, is set out in your proposal, so you know before you sign.

What are the office hours? Can we work late or at weekends?

Your proposal sets out the office’s standard hours, after-hours access and any charge for running the air conditioning after hours. If your team works shifts or with other time zones, 24x7 access can be added on request in a Private Office Space. In a Managed Office Space, ask us, because it depends on the building and the shared office. With any provider, ask what after-hours air conditioning costs.

What happens if the power or internet goes down?

Power backup and high-speed internet are standard in every Nestoo office, and looking after both is part of how we run it. Your proposal states what the backup covers and how your internet connection is set up. With any provider, ask what the backup powers and for how long. Ask too how many internet providers serve the office, and whether your bandwidth is dedicated or shared.

Start with your requirements

Share the basics now and the rest later. Your contact details come last.

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Three short steps

  1. Your office
  2. Where and when
  3. How to reach you